Job Title: Central Funding Administrator

Reports to: Funding Manager

Employment Type: Full time 35 hours per week, Permanent, Remote

About the role

This role is responsible for processing termly and monthly funding claims, maintaining accurate record of Early Years funding claimed on the local authority portals, and allocation of funding on the nursery billing system and investigation of any discrepancies, as well as updating of term dates and local authority Early Years rates on the nursery billing system for Busy Bees centres in a professional competent and timely manner.

About Busy Bees

Established in 1983 we are now not only the largest but also the leading provider of childcare in the UK and the fourth largest provider in the world with nearly 1000 Centre's globally to date,  this is the most exciting time to join us! 

Working at Busy Bees offers several benefits, including competitive pay, flexible scheduling, opportunities for professional development and advancement. We also offer a supportive and collaborative work environment where you can learn from experienced colleagues and make meaningful connections here. 

About the Benefits

• Sector leading Family Leave. Enhanced maternity/paternity and adoption leave 
• Remote working
• Big Benefits. Dedicated 24/7 employee benefits platform ‘Smart Hive’ with retail, cinema, and travel discounts 
• Childcare discounts. 
• Birthdays off. 
• Health and Wellbeing. We know that sometimes life can be tricky, or you might need guidance so you can lean on our Employee Assistance Program and our Peppy and Mental Health Apps 
• Further Training and development. Access to our own training company to help support you in your development and gaining further qualifications 

Responsibilities

• Providing guidance to Centre Directors with regards to their company and local authority funding tasks; supporting them with any concerns they may have.
• Collating and recording local authority updates and actioning accordingly using company processes. Updating of term dates and local authority Early Years rates on the nursery billing system.
• Export ad hoc, monthly and termly data from Nurserycare to Excel
• Creation of children’s funding accounts when moving from monthly to 4/5 weekly billing.
• Reviewing the validity of 30 Hour Codes on the LA portals, in line with HMRC deadlines, and company deadlines for billing.
• Ensure the timely processing of Early Years funding claims and tasks in local authority portals accurately and in accordance with the Local Authority schedules.
• Track Early Years payments which are outstanding from local authorities, once received cross reference them with the claim and allocation information recorded, any discrepancies are to be raised with the local authority within their timescales, and our company deadlines.
• Maintaining accurate recording of Early Years funding claimed on the local authority portals, and allocation of funding on the nursery billing system and investigate any discrepancies.
• Processing of milk claims using company procedures and within the milk scheme deadlines.
• Process of Childcare Grant using company procedures and within CCG parameters
• Provide centre with names of children eligible for EYPP, and provide details of funding received, to enable centre to plan the spend
• Weekly centre calls, reviewing changes to BPs, funding eligibility, leaver and joiners etc
• Reviewing the validity of local authority refund requests.
• Assisting with any other ad hoc duties requested by the Funding Manager as and when required by the business.

Key skills & Experience

• Minimum of 2 years experience working within a finance environment
• Ability to work effectively without supervision
• Excel knowledge to intermediate level
• Ability to manage workloads and prioritise based on matter of importance to ensure deadlines are met

This position is a remote role, the suitable applicant will be required to work from home and should be able to work flexibly when required, to meet the needs of the business. Training will be given on the booking and billing system ‘Nurserycare’, which is essential to the role.